• The organisers of the Arts, Culture & Theatre Awards (ACTAs) are the Asian Media Group (AMG), Garavi Gujarat House, 1 Silex Street, London SE1 0DW
• The ACTAs competition is open to UK residents only.
• Individuals can self-nominate or choose to nominate colleagues, partners or clients.
• Nominations are free and there is a limit of three nominations that one person or organisation can make.
• Entries will only be accepted if they are submitted on the online entry form and must be completed in full.
• Nominators may be asked to provide additional evidence or materials after submission.
• The organisers reserve the right, as its absolute discretion, to reject any entry that it deems inappropriate.
• By submitting your nomination, the candidate gives permission for their name, photograph, and/or video to be used by Asian Media Group for promotional purposes related to the awards which includes websites, social media and other marketing materials.
• The judges' decisions will be deemed absolute and final.
• Judges reserve the right to move nominees to a different category during the judging process if they determine another category is more appropriate.
• Finalists will be required to attend the Arts, Culture & Theatre Awards on Friday 15 May 2026 where the winners will be announced. No prior intimation about the winners will be given.
• All winners will be listed and profiled in Eastern Eye and AMG's other leading titles and websites.
• The judges' decisions are final, and awards will be made at their discretion.
• Not all the awards advertised will be awarded if the judges consider that the criteria have not been met.

1.Introduction

This Privacy Policy explains how the Asian Media Group (AMG) collects, uses and protects the personal information submitted as part of the Arts, Culture & Theatre Awards (ACTAs). AMG is committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect the following personal information from nominators, nominees, finalists and winners:

• Name, job title, organisation and contact details.
• Information provided in the nomination form, including biographies and supporting statements.
• Photographs, videos, and supporting materials submitted with the nomination.
• Images and video recordings taken at the awards ceremony.

3. How We Use Your Information

Your personal information is used for the following purposes:

• To administer and process nominations.
• To contact nominators and nominees regarding their entry.
• To support the judging process.
• To manage attendance at the awards ceremony.
• To publicise finalists and winners in Eastern Eye and other AMG publications and websites.
• To use nominee and finalist names, photographs and video footage for promotional and editorial purposes related to the ACTAs.

4. Legal Basis for Processing

We process your personal information under the following legal grounds:

• Legitimate interests: Managing nominations, judging, event operations, and publicity relating to the awards
• Consent: Use of photographs, videos and selected personal information for promotional purposes.
• Contractual necessity: Where required to confirm attendance for finalists or winners.
• Legal obligations: Compliance with applicable UK laws.

5. Sharing Your Information

Your information may be shared with:

• Members of the judging panel.
• AMG editorial and event teams.
• Third-party suppliers assisting with event production, PR, photography or digital services.
• We do not sell personal data to third parties.

6. Photography and Filming

The ACTAs event will be photographed and filmed.
By attending, you consent to your image, name and video being used by AMG for editorial, promotional and marketing purposes across print, digital and social media platforms.

7. Data Transfers

If personal data is transferred outside the UK/EEA, AMG ensures appropriate safeguards such as Standard Contractual Clauses are in place.

8. Data Security

AMG takes appropriate technical and organisational measures to protect your personal information from loss, misuse or unauthorised access.

9. Data Retention

• Nomination and judging data is retained for up to 12 months after the awards ceremony.
• Editorial and promotional content featuring finalists or winners (photos, articles, videos) may be retained and published indefinitely as part of AMG’s archive.

10. Your Rights

Under UK GDPR, you have the right to:

• Access your personal information.
• Request correction of inaccurate data.
• Request deletion of your data (where applicable).
• Object to or restrict processing.
• Withdraw consent for promotional use at any time (this does not affect prior lawful use).

11. Changes to This Policy

AMG may update this Privacy Policy to reflect legal or operational changes. Any updates will be published on AMG websites.

Please Note : For questions please contact tanuja.parekh@amg.biz